Before and After School Program

 The Alva Care After-School Program Parent Handbook 2020-2021


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The After School Program is a fee-based program for students in kindergarten through 8th grade who are enrolled at The Alva School.  Students must be able to function in a group with a supervision ratio of 15:1 and be self-sufficient in bathroom procedures. Registration is required yearly and is offered on a first-come, first-serve basis.  Registration may be suspended if enrollment reaches program capacity.  After 4:00 you can reach us at 728-3115.  This is the only number that works to the school after 4:00.  


      A.M. Program: 6:30—7:25 $3.00 per child per day/$15.00 per week


      P.M. Program: 2:10—6:00 $10.00 per child per day/$50.00 per week 

                                                      $10.00 sibling rate

There is a one-time $30 registration fee per child.  This fee is due before your child‘s first day.                                                                                    

Program Dates:

The Alva Care After School Program is only in session on school days.  There is no program when children are out of school for Half-Days in the afternoon, Teacher Duty Days, In-service Days, and all District Observed Holidays including Winter Break and Spring Break. 


Our program operates on a pre-pay basis. We will be taking credit cards/debit cards this year.  Checks should be made payable to The Alva School and should include the student’s name on the memo line.  It is very important to maintain a zero balance every week. Please be aware, if your account becomes past due, you will be called to pick up your child. Unpaid balances are subject to collection. Please keep a calendar of your child’s attendance.  It is a very tedious process for our bookkeeper to go through the sign in sheets to figure out the exact dates.  If you owe a balance, your child will get notifications home and you will be called to come and pick up your child.  

The Florida Constitution Article VII prohibits the School District from extending credit to any individual or corporation.  Therefore, after an attempt is made to collect any outstanding fees, dismissal from the program will occur for non-payment and the account will be turned over for collections.  

Returned Checks:

Any check returned for insufficient funds will be charged a $20.00 service charge.  After a returned check, parents will be requested to pay in cash.

Late Pick up Fee:

A late fee will be charged for pick up after 6:00 p.m. The fee is $5.00 for first minute and $2.00 per minute per child after 6:00 p.m., according to the school office clock.  Late fees are due no later than the following day.  Nonpayment of late fees or tardiness in excess of two times will result in your child’s dismissal from the program.  Please know to call 728-3115 for after school hours. 

Teacher Notification:

It is necessary that your child’s teacher be notified, in writing, when your child is to attend the program if he/she does not attend on a daily basis

Drop off/Pick up:

Morning care students are dropped off and only the student will be able to enter the front office. The adult working will sign your child in, so please keep track of your dates.  For afternoon pick up, it is necessary for parents to have a photo ID/Alva Care Card from year 20-21.  The parent will come to the window in the front office that has the appropriate sign and scan or the adult working will call down your child.  Parents must social distance outside or wait in their car for the child.   Please be prepared to show your identification or use your scan card to the receptionist.  Please do not be offended by this request—it is for the safety of your child.


Students who need to take medication will need a parent permission form and a physician’s permission form on file in the school clinic.  The Alva Care After-School staff must be notified in writing.  We cannot get medicine from the clinic without this procedure being followed. If your child needs medicine please talk to Mrs.Sites or Theresa Davis.  


Please have your child bring his/her own favorite snack from home if they do not wish to eat the free snack in the cafe.  Please remind them not to share their food from home with other children.     


Students will be scheduled for a 30 minute block of time to complete homework Monday through Thursday.  Additionally, students will have free play, computer time, arts and crafts and physical education activities.  Once a student finishes homework, they will be expected to read AR books or work quietly until homework time is done.  Please be advised that homework time is not a time to tutor, but that our teachers assist with questions during this time.


The counselors of each grade level group will set rules and expectations for student behavior but these rules will include:

  • Treat other children and adults with respect

  • Obey all playground and school rules

  • Follow directions when given the first time

  • Always do your best

  • Be honest and trustworthy

Discipline Procedures:

Students who choose not to follow the rules will have the following consequences:

  • Verbal warning from counselor 

  • Time out from activity (length of time appropriate to age) 

  • Time out in the office or with the Director (parents notified at pick-up) 

  • Program referral (After 3 referrals student will be dismissed from the program)

*School administration has final authority to remove a child from the program.

In the event of a severe infraction, parents may be notified by phone and asked to pick up child from school immediately.  Students who are frequently aggressive or hurtful toward other students will be dismissed from the program.

The purpose of the Alva Care After-School Program is to provide quality childcare for students before and after school in a safe setting.  A variety of activities will be planned daily to ensure a fun and caring, yet structured, environment for children.

IF YOU HAVE ANY QUESTIONS, PLEASE CALL US AT 239-728-2494 and after 4pm the Alva Care phone number is 239-728-3115.

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